Buying · 3 min read

The machining RFQ checklist: what to send for a fast, accurate quote

The eight things that turn a machining quote around in days instead of weeks, and the missing details that cause back-and-forth.

The short answer

Send a 3D model (STEP) plus a dimensioned 2D drawing with tolerances, the material and finish, quantities (first order and annual), required documentation, target delivery date, and anything unusual about the part. Complete packages get quoted fastest and most accurately.

By the Micro Tool Engineering team · Riviera Beach, FL ·

The checklist

  • 3D model: STEP or native SolidWorks
  • 2D drawing with tolerances, GD&T, and revision level
  • Material grade and condition (e.g. 6061-T6, 17-4 H900)
  • Finish and any outside processes: anodize, passivation, plating, heat treat
  • Quantities: prototype, first production order, expected annual volume
  • Documentation: C of C, material certs, FAI, PPAP, or medical records
  • Target ship date and delivery location
  • Notes: critical features, cosmetic surfaces, what's been hard for other suppliers

What slows quotes down

  • No material callout
  • Model and drawing that don't match
  • "Tight tolerance" notes with no numbers
  • Unknown quantities

Protecting your IP

Ask for an NDA before sending sensitive drawings. Any established shop will sign one; if your data is export controlled, say so before you send it.

Have a part like this? Send the print and an engineer will reply, typically within 48 hours.

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